CortexMindsCORTEXMINDS
What We Build

Eleven AI systems.
Zero templates.

Every system is custom-engineered for your specific business, not a plugin, not a no-code experiment.

Entry builds — start here

Fast, high-impact entry builds.

Our quickest, most affordable systems, the easiest way to put your first AI process live and see it pay off.

Book a free audit
Basic AI Chatbot (FAQ + service)$900
Email Automation (5-touch)$900
Newsletter Automation$900
Workflow Automation (1–3 tools)$1,200
Social Media Engine (3 platforms)$1,200
01Custom Built

Conversation Insights

Turn every call recording and text message into clear answers. We transcribe and analyze your customer conversations, then deliver a monthly Conversation Insights report: how many calls you missed and when, why customers get in touch, where bookings slip, the questions your team couldn't answer, and a forecast for next month. Every conversation also gets a short summary, saved to your own database or CRM if you want it, so your team can search and follow up. Only calls recorded with a consent notice are analyzed, and healthcare data is handled under a signed Business Associate Agreement.

What's included

  • Transcription and analysis of your calls and texts
  • Monthly Conversation Insights report
  • Missed calls by day and hour
  • Top reasons customers contact you
  • Where bookings slip, and why
  • Questions your team couldn't answer
  • Next-month forecast once there's 3 months of data
  • Searchable summary of every conversation, saved to your database or CRM (optional)
  • Five ranked fixes every month

Who it's for

Dental and medical clinics, med spas, law firms, home services, any business with a busy phone line or text inbox

Starts at
$200
4–6 hrs build
Optional maintenance $30/mo
Get quote
02Custom Built

Newsletter Automation

A done-for-you newsletter engine that drafts issues with AI, captures subscribers, and sends on the schedule you choose. It keeps your audience warm and your list growing without you writing every issue from scratch. You review and approve; the automation handles the rest.

What's included

  • AI-drafted newsletter issues in your voice
  • Subscriber capture and list management
  • Automated scheduled sending
  • Template and branding setup
  • Open and click tracking
  • Approval step before every send
  • 30-day maintenance period

Who it's for

Creators, founders, coaches, agencies, any business that wants to stay top-of-mind with its audience

Starts at
$900
6–10 hrs build
Optional maintenance from $49/mo
Get quote
03Custom Built

Business Workflow Automation

n8n and Make.com workflow systems that eliminate manual steps between your business tools. Data flows automatically. Triggers fire. Reports generate themselves. We map your current processes, identify every unnecessary human touchpoint, and replace it with automation that runs reliably in the background.

What's included

  • Complete workflow mapping and process audit
  • n8n or Make.com automation build
  • Integration with all existing tools (CRM, email, calendar, Slack, DBs, forms)
  • Error handling and alert system
  • Documentation of all automation flows
  • 30-day maintenance period

Who it's for

Operations teams, sales teams, admin-heavy businesses with repetitive multi-tool processes

Starts at
$1,200
8–12 hrs build
Optional maintenance from $49/mo
Get quote
04Custom Built

Social Media Content Engine

A content pipeline that turns a single idea and tone into on-brand posts across your platforms, then schedules them automatically. You provide the topic and voice; the system generates the copy, adapts it per platform, and publishes on a cadence you set. It keeps you visible without the daily grind of manual posting.

What's included

  • Multi-platform content generation from one input
  • Per-platform tone and format adaptation
  • Automated scheduling and publishing
  • Content calendar and approval step
  • Hashtag and caption generation
  • Performance tracking hooks
  • 30-day maintenance period

Who it's for

Founders, coaches, agencies, local businesses, anyone who needs consistent presence without the time cost

Starts at
$1,200
10–14 hrs build
Optional maintenance from $49/mo
Get quote
05Custom Built

Lead Generation Automation

End-to-end systems that automatically find your ideal prospects via Apollo.io and LinkedIn, research each business using AI, write personalized outreach based on that research, send through warmed email infrastructure, and follow up across a 5-touch sequence, without a single manual action from your team.

What's included

  • Apollo.io / LinkedIn lead scraping automation
  • AI-powered prospect research pipeline
  • Personalized cold email copywriting system
  • Instantly.ai or Lemlist sending infrastructure
  • Five-touch automated follow-up sequence
  • CRM integration and lead logging
  • Weekly performance report automation

Who it's for

B2B businesses, agencies, SaaS, real estate, any business needing consistent qualified pipeline

Starts at
$1,200
10–15 hrs build
Optional maintenance from $49/mo
Get quote
06Custom Built

CRM Setup & Automation

We configure your CRM end-to-end and wire automation around it so leads never fall through the cracks. New enquiries are captured and entered automatically, follow-up sequences trigger on their own, and your pipeline stays current without manual data entry. We map your sales process first, then build the automation to match how you actually work.

What's included

  • CRM configuration and pipeline setup
  • Automated lead capture and entry
  • Follow-up and reminder triggers
  • Deal-stage automation and alerts
  • Integration with your email, calendar, and forms
  • Reporting dashboard setup
  • 30-day maintenance period

Who it's for

Sales teams, agencies, real estate, service businesses, anyone losing leads to manual CRM work

Starts at
$1,200
12–16 hrs build
Optional maintenance from $49/mo
Get quote
07Custom Built

AI Receptionist

An AI receptionist that answers every inbound call and message 24/7, so you never miss business again. It handles FAQs, takes messages, books appointments directly into your calendar, and routes complex calls to the right person with full context. Priced in three tiers so you only pay for the depth you need. Basic ($3,000): calls, messages, and FAQ. Standard ($5,000): adds direct appointment booking and SMS confirmations. Premium ($8,000): adds full CRM logging, post-call summaries to email or Slack, and complete call analytics.

What's included

  • 24/7 inbound call and message answering
  • FAQ handling and message taking (Basic)
  • Appointment booking with SMS confirmation (Standard)
  • Full CRM logging and call analytics (Premium)
  • Post-call summaries to email or Slack (Premium)
  • Smart call routing with full context
  • Custom greeting and personality
  • 30-day maintenance period

Who it's for

Clinics, salons, law firms, home services, any business that can't afford to miss a call

Starts at
$3k–$8k
15–40 hrs build
Optional maintenance from $49/mo
Get quote
08Custom Built

RAG Chatbots & Knowledge Bases

We build an AI assistant that answers only from your real content, your documents, product info, FAQs, policies, and past tickets, with the accuracy of your best employee and the availability of a machine. Most chatbots guess. Ours looks up the real answer first. We've published research on why these systems fail, so we build yours to avoid the mistakes that trip everyone else up.

What's included

  • Trained on your own documents, FAQs, and policies
  • Finds the exact answer in your content, never a vague guess
  • Checks itself before replying, so it won't make things up
  • Drops straight into your existing website or platform
  • Simple dashboard to update what it knows, anytime
  • 30-day support period after launch

Who it's for

Healthcare clinics, SaaS, law firms, e-commerce, any business receiving repetitive customer questions

Starts at
$6,000
25–35 hrs build
Optional maintenance from $49/mo
Get quote
09Custom Built

Voice AI Agents

We build voice AI agents using Vapi and Bland AI that handle inbound calls, answering questions, collecting info, qualifying prospects, and booking appointments directly into your calendar. For outbound, agents call your lead list, qualify interest, and schedule follow-ups. Voice quality indistinguishable from a human. Runs 24/7.

What's included

  • Custom voice agent configuration and personality
  • Call script development and optimization
  • CRM integration for automatic call logging
  • Calendar integration for appointment booking
  • Call recording and transcript delivery
  • Post-call summary automation
  • 30-day maintenance period

Who it's for

Medical clinics, real estate, law firms, gyms, any business with high call volume

Starts at
$8,000
30–45 hrs build
Optional maintenance from $49/mo
Get quote
010Custom Built

Custom AI Agents

Autonomous AI agents that operate independently, researching information, making decisions, executing actions across multiple tools, and reporting outcomes. These aren't chatbots responding to questions. These are AI systems that initiate work, complete it, and log results. Built with LangChain, LangGraph, and custom orchestration engineered for reliability.

What's included

  • Custom agent architecture design
  • Tool integration and action execution
  • Decision logic and criteria definition
  • Monitoring and logging system
  • Human-in-the-loop override controls
  • Comprehensive edge-case testing
  • 30-day maintenance period

Who it's for

Operations-heavy businesses, research teams, marketing agencies, e-commerce, any business with complex repeatable workflows

Starts at
$8,000
30–40 hrs build
Optional maintenance from $49/mo
Get quote
011Custom Built

Healthcare AI (HIPAA)

AI systems specifically designed for healthcare where accuracy is a clinical requirement, not a preference. Our work is informed by peer-reviewed research, we published on LLM reliability in medical settings, developed the RAGCare-QA benchmark across 6 specialties, and studied hallucination rates in medical AI. Deployments are built with clinical-accuracy verification and HIPAA-appropriate data handling, scoped case by case with the right safeguards.

What's included

  • HIPAA-appropriate architecture and data handling
  • Patient intake automation and form processing
  • Clinical FAQ chatbot trained on verified medical content
  • Appointment scheduling and reminder system
  • EHR integration where applicable
  • Medical knowledge base construction
  • Clinical accuracy verification protocol
  • 30-day maintenance period

Who it's for

Medical clinics, dental practices, mental health, urgent care, specialists, telehealth companies

Starts at
$20,000
80–100 hrs build
Optional maintenance from $49/mo
Get quote